DATE: July 01, 2021
TO: VENDORS SERVICING AFFECTED MALLS/BRANCHES
FROM: SM SUPERMALLS
RE: CENTRALIZED SUBMISSION OF BILLING DOCUMENTS

 

In addition to our announcements dated May 17, 2021 and June 16, 2021, please refer to the list of Malls that will form part of Phase 3 for the Centralized Receiving and Processing of Vendor Billing Documents of SM Supermalls. Effective July 12, 2021, all billing documents for the Malls in the attached list should be submitted at the Receiving Center located at 6th Floor Mall of Asia Arena Annex Building, Coral Way cor. J.W. Diokno Boulevard, Mall of Asia Complex, Pasay City.
With this, please take note of the following:
1. Receiving of billing document is every Mondays to Fridays (except holidays), from 10:00am to 12:00pm and 2:00pm to 5:00pm only.
2. Please ensure that the following minimum invoicing requirements are correctly indicated in the BIR-registered billing invoices:

Invoice Item: Requirement Example
Issued to/Sold to: Complete Correct Company Name SM Prime Holdings Inc
Address: Complete Business Address SM City Complex North Edsa, Pagasa 1, 1105 Quezon City
Business Style: <Business Style = Complete Company Name> SM Prime Holdings Inc
TIN: Complete Company TIN 003-058-789-00007

3. If the documents are submitted via courier, kindly ensure that the receiving address is written correctly. The billing documents should also contain the contact person and updated email address to fast track coordination. Otherwise, this may result in payment processing delays.
4. For vendors providing contracted services without PO, please ensure that the services rendered are duly supported by an approved proof of acceptance/service report signed by Operations/EDD Operations. This should be submitted along with the billing document. Otherwise, documents will be returned.
5. To facilitate internal review while billing documents are in transit, all suppliers are required to upload an advance copy of the billings, including required attachments through the “Document Upload” feature of the Vendor Portal. Refer to“Quick Guide-Document Upload” at https://smvendors.com/ for the detailed instruction on how to upload documents.

  Vendor Portal - Document Upload Details
Email Recipient Malls-AP@smsupermalls.com
Branch PDF documents will be forwarded to the Accounts Payable Team of the selected “Mall Branch” in the dropdown list.
File Naming Convention One (1) portable document file (pdf) per Billing Invoice per Mall including attachments with standard PDF naming convention:
<Mall Initial>_<Complete Supplier’s Company Name>_<Services Rendered>_<Month YYYY>_<Invoice Number>
Sample: SMNE_Fresh Trading and General Merchandising Corp_STP Operatorship_March 2021_00235

Notes:
• Submission of the original copies of invoices are still required before payments are credited to the supplier/s.
• For Vendor Portal account activation concerns, please email to smvendors@smprime.com and indicate complete Corporate Name and TIN in the email request.

6. ACTS-operated Agencies are exempted from emailing advance copies of invoices. Mall Agencies that are not yet migrated to ACTS shall follow requirement no. 5.
7. All billing documents pertaining to SMEDD vendors with Purchase Order Document Number prefixes 1100..., and 1300..., shall follow the existing procedures in the submission of hard copy documents.
With this change, we can serve and provide you an efficient and convenient way of handling your transactions. We look forward to your cooperation and strict compliance.
Thank you and keep safe!

Phase 3: Effective July 12, 2021

COMPANY NAME  MALL INITIAL MALL
SM PRIME HOLDINGS INC    
SMBG SM CITY BAGUIO
SMRS SM CITY ROSALES
SMUD SM CITY URDANETA CENTRAL
SMDA SM CENTER DAGUPAN
SMCA SM CITY CAUAYAN
SMTD SM CENTER TUGUEGARAO DOWNTOWN
SMCT SM CITY CABANATUAN
SMTL SM CITY TARLAC
SMOL SM CITY OLONGAPO DOWNTOWN
SMOC SM OLONGAPO CENTRAL
SMPP SM CITY PAMPANGA
SMSF SM SAN FERNANDO DOWNTOWN
SVAP SM SAVEMORE MARKET APALIT
SMTB SM CITY TELABASTAGAN
SMMR SM CITY MARILAO
SMBL SM CITY BALIWAG
CHAS REALTY AND DEVELOPMENT CORP SMMC SM MEGACENTER CABANATUAN

Phase 2: Effective June 21, 2021

COMPANY NAME  MALL INITIAL MALL
SM PRIME HOLDINGS INC    
SMCB SM CITY BACOOR
SMML SM CENTER MOLINO
SPDM SM MARKETMALL DASMARINAS
SMRO SM CITY ROSARIO
SMTM SM CITY TRECE MARTIRES
TWTM TOWER MALL TRECE MARTIRES

 

Phase 1: Effective May 17, 2021

COMPANY NAME  MALL INITIAL MALL
FIRST LEISURE VENTURES GROUP INC SMBY BY THE BAY LEISURE PARK
PRIME METROESTATE INC SMIM SM CENTER IMUS
SM DEVELOPMENT CORP BRZ1 BREEZE MALL
GRC1 GRACE MALL
JAZZ JAZZ MALL
LGHT LIGHT MALL
MPST M PLACE MALL
STRIP AT SHORE RESIDENCES STRIP AT SHORE RESIDENCES
SUNR SUN MALL
BRK1 THE STRIP AT BERKELEY RESIDENCES
BLM1 THE STRIP AT BLOOM RESIDENCES
BLU2 THE STRIP AT BLUE 2 RESIDENCES
BLUE THE STRIP AT BLUE RESIDENCES
GRA1 THE STRIP AT GRASS RESIDENCES
MEZA THE STRIP AT MEZA RESIDENCES
PRIN THE STRIP AT PRINCETON RESIDENCES
SEAR THE STRIP AT SEA RESIDENCES
SHL1 THE STRIP AT SHELL RESIDENCES
SHN1 THE STRIP AT SHINE RESIDENCES
WIND THE STRIP AT WIND RESIDENCES

 

 

1 to 1 of 6 records